How we process data in the recruitment process?

In compliance with the obligation under Article 13 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to relation to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (OJ EU. L. 2016. 119. 1) – hereinafter referred to as RODO, we inform you that:

The administrator of your personal data is Ak-Audyt Sp. z o.o., with its registered office in 02-677 Warsaw, 21 Cybernetyki St., KRS: 0000318940, NIP: 9512271511, REGON: 141679011.

The Data Protection Inspector (DPO) appointed by the Administrator is Dominik Stan. You can contact the Data Protection Inspector by e-mail: e-mail: dane.osobowe@ak-audyt.pl or by postal mail by sending a letter to the Administrator’s address given above.

The Administrator processes your personal data in connection with the recruitment process is Article 6(1)(b) RODO – i.e. the processing is necessary to take action at the request of the data subject prior to entering into a contract.

The scope of the processed data includes the data specified in art. 221 par. 1 of the Labour Code, i.e.: name(s) and surname, date of birth, contact details indicated by the candidate, education, professional qualifications, course of previous employment. The indicated scope of information is exhaustive, which is necessary for the Administrator to assess your application.

In the event that you want your CV to be retained for future recruitment, the personal data contained therein within the scope specified above will be processed pursuant to Article 6(1)(a) RODO – i.e. on the basis of your consent.

The purpose of processing your personal data is to consider your application for the position for which you are being recruited. Providing data is not obligatory, but necessary in order to take part in the recruitment. Failure to provide data entails the impossibility of conducting the recruitment.

In the case of data processing based on consent (future recruitment), you have the right to withdraw your consent at any time. Withdrawal of consent does not affect the legality of processing, which was carried out on the basis of consent before its withdrawal.

The Administrator will make your personal data available to other recipients only on the basis of legal regulations within the scope of his/her entitlements or in connection with the necessity of fulfilling a legal obligation or exercising a legal right. The Administrator may share your personal data with entities acting on behalf of the Administrator on the basis of data processing entrustment. These may include IT system providers, recruitment portals, e-mail service providers and other entities through which the Administrator processes personal data.

Your personal data will not be transferred to third countries and international organisations.

Your personal data will not be subject to profiling or automated decision-making.

Your personal data will be processed for 3 months from the date of sending your CV, and in the case of processing for the purposes of future recruitment – i.e. on the basis of consent – for a period of 1 year from the date of sending or until you withdraw your consent to processing – depending on which event occurs first.

You have the right, pursuant to Article 7(3) of the RODO, to withdraw your consent to the processing of your personal data. At the same time, you have the right to:

– access to your personal data and to receive a copy of the personal data being processed in accordance with Article 15 of the RODO;

– rectify (amend) your personal data in accordance with Article 16 of the RODO;

– request the erasure of your personal data (right to be forgotten) in accordance with Article 17 of the RODO;

– to request the restriction of the processing of personal data in cases indicated in Article 18 of the RODO;

– to transfer personal data processed on the basis of the consent given in accordance with Article 20 of the RODO,

– to object to the processing of personal data in the cases sentenced in Article 21 of the RODO.

If you believe that your personal data is processed unlawfully, you have the right to lodge a complaint with the President of the Office for Personal Data Protection (address: Office for Personal Data Protection, 2 Stawki St., 00-193 Warsaw).