The Administrator, i.e. the entity that decides how your personal data will be used, is AK Audyt Sp. z o.o. (hereinafter: ‘Administrator’) with its registered office in 02-677 Warsaw, 21 Cybernetyki St., KRS: 0000318940, NIP: 9512271511, REGON: 141679011.
You can contact the Administrator using the contact details provided.
The Administrator appointed the Data Protection Inspector – Mr. Dominik Stan. In any matters related to the processing of personal data, you can contact us by e-mail at the following address: email@example.com or by sending a written request to the Administrator’s address.
The Administrator processes your personal data in order to conclude and perform a contract with you, including with the entity you represent, taking into account the need to take appropriate action prior to concluding the contract, in particular to present an offer with the possibility of placing an order/inquiry and to negotiate the terms of the contract, to assert or defend against potential claims, as well as to include your data in an internal database of contractors maintained by the Administrator, which will make it possible to stay in touch with you and to submit subsequent cooperation offers to you in the future and to conduct audits.
The legal basis for the processing is Article 6(1)(b) of RODO, i.e. taking action prior to entering into an agreement and necessity to perform the agreement, as well as Article 6(1)(f) of RODO, i.e. the Administrator’s legitimate interest in creating a network of contacts in connection with its business activity. With regard to the processing of your personal data for the purpose of making settlements with relevant state administration bodies and archiving these documents, the legal basis is constituted by legal regulations, including the Tax Ordinance Act and the Accounting Act.
The legitimate interest of the Administrator is to include your data in the internal database of contractors maintained by the Administrator, which will make it possible to stay in touch with you and to submit subsequent cooperation offers and audits to you in the future.
Providing your personal data is a requirement for concluding and performing a contract and results from the relevant provisions of law. If you do not provide the required personal data, it will not be possible to start cooperation with you.
In relation to the processing of personal data, you have the right to:
– access to your data;
– to rectify incorrect data;
– to object – to object at any time to the processing of your personal data;
– to restrict data processing.
Moreover, you have the right to lodge a complaint against the processing of your personal data to the President of the Office for Personal Data Protection (address: UODO, 2 Stawki St., 00-193 Warsaw)
The Administrator shall make your personal data available to other recipients only on the basis of legal regulations within the scope of his/her rights or in connection with the necessity of fulfilling a legal obligation or exercising a right vested by law. The Administrator may share your personal data with entities acting on behalf of the Administrator on the basis of data processing entrustment. These may include IT system providers, recruitment portals, e-mail service providers and other entities through which the Administrator processes personal data.
The Administrator shall process your personal data related to the performance of the contract for the duration of the contract and after its termination:
– data processed for tax and accounting purposes will be stored for a period of 5 years from the end of the calendar year in which the financial event took place;
– If there is a justified assumption on the part of the Administrator that there may be a need to assert or defend claims or to prove property rights, the data shall be stored for the time necessary to expire on the expiry of the statute of limitations for claims or for the duration of court proceedings, including the period of enforcement of the judgment or the duration of author’s property rights under the Copyright and Related Rights Act, if any;
Your personal data will also be processed in the database of contractors maintained by the Administrator for a period of 5 years after the end of the year in which the date of the last cooperation took place.
Your personal data may be transferred to a country outside the European Economic Area in a situation where it is related to the performance of your obligations under the agreement concluded with you, to the extent necessary for the performance of these obligations (e.g. in the event that you need to travel to a country outside the EEA area). In this case, your personal data will be transferred on the basis of necessity for the performance of the contract concluded with you.
Your personal data will not be used for automated decision-making, including on the basis of personal data received from you, profiling, understood as exclusively automated processing of your data, will not be performed.